2025 – AGM
Date: 30th June 7:30pm – 9pm
Minutes
Welcome by the Chair.
Both the committee members and those attending spent the first few minutes of the meeting introducing themselves.
The election was held for committee members. None of the positions were contested, with all candidates being elected, as follows.
Simeon Linstead – Chair and Committee member
Fiona Sowell – Secretary and Committee member
Nausheen Arnold – Treasurer and Committee member
Byn Jones – Committee member
Matt Martin – Committee member
Nausheen Arnold (NA) presented the finance report. This showed an income for the period of £6,976.44, and an expenditure of £9,153.75. We have a current cash balance of £1,604. The expenditure exceeded income as the period presented was after we’d received a sizeable donation in addition to holding an ongoing positive balance. It was highlighted that our events tend to break even or make a small surplus. Outside that we incur expenses running the group and our work events in the park. The group will buy bulbs, stakes, equipment etc.
It was also highlighted that our bank balance doesn’t not represent the true value of what the group does in terms of bringing investment into the park, and the in-kind value of the 1,000hrs (est) volunteer time that goes into the park each year.
NA gave an overview of our 2024 Autumnfest event and the following Christmas on Plough Green. Both free events aimed at the immediate local community.
Simeon Linstead (SL) gave a summary of activities in the green spaces – these included tree planting, bramble management, bulb planting, path maintenance, and dead hedging.
SL updated on the Path Project. We’re working through a phased project to deliver paths across the entire site. Phase 1 saw a path built around the front field connecting it to the playground and the entrances. Phase 2 has just been given funding. £40,000 for 170metres, which will replace most of the worn out path in towards the birdfeeders. Phase 3 will be the section through the rear meadow and Phase 4 around the edge of the large sports field. It was highlighted the section of path by the birdfeeders gets flooded in winter. SL said that this had been raised with the council. We have agreed that the level here needs to be built up higher than the sitting water. It was also raised, whether the entire path could not be installed in one go. SL responded that this was due to a lack of available funds. It was suggested that a pond could be dug out next to the path to aid drainage. SL responded by saying that he liked the idea of creating wetlands, but that this would have to be treated a separate project, and assessed as part of re-visiting the masterplan. It was mentioned that the SouthEast Rivers Trust might want to get involved funding this wetland space.
SL updated on the cafe. Generally everyone seems happy with the cafe. A welcome addition to the park. The team will sit down with the owner at the end of the season to review how it is going.
SL said that the committee will be setting up a Community Interest Company to run our events in order to take advantage of the limited liability status of the CIC structure.
SL said that we plan to run Autumnfest in September, Christmas on Plough Green in December, 4 x large weekend work mornings, one more summer walk, and the weekday team will be out as usual twice weekly in the park.
Bryn Jones said that the weekday team had doing a brilliant job. Their activities included litter-picking, tending the flower beds, tending the nature hedge, building dead hedging, managing bramble, watering and more. There was wide appreciation expressed for the hard work of the team. Their impact over the year is significant.
Bryn also highlighted the importance of our stewardship of the natural side of the park, saying we are keen to improve the biodiversity. Although much of the park is predominantly short mown grass there are still many areas where flora and fauna can and do flourish. A bird feeding station, small seasonal pond, stag beetle loggery, woodland, dead hedges and areas that encourage a range of wild flowers are on site. Bird and butterfly surveys are conducted annually.
He also highlighted our need to extend our knowledge of the flora and fauna in the park by developing and implementing a plan to establish species information. An example of the support we need is the British Trust for Ornithology Greenspaces project which is looking how we can improve our parks for birds and other wildlife by enhancing wildlife habitats. It is beneficial the public and schoolchildren get involved in this process.
SL said that the group wanted to revisit and refresh the park masterplan with the community. A lot of the plan has been delivered and it was felt that this year would be a good time to reinvigorate the work of the group and to focus on the park in terms of it being a community space.
The group is involved in trouble-shooting. On going issues highlighted by SL are: the sandpit liner has become loose, and the pit is almost empty. There is graffiti in the toilets and on the play slide. There are parts missing from some of the play equipment. The brickwork on the main gate looks like it is falling out. The lights in and around the car park often fail to come on in winter. These have been highlighted to the council, and we will monitor progress later in the summer. The council recognise that the markings in the car park need repainting. They have drawn plans and are getting supplier quotes. We’ve highlighted to the council that the brambles are out of control in the park and need mechanical intervention by the contractor.
The group recognised that the council are hard pressed both financially and with resources. That only goes to underline the need to work in partnership.
Other issues raised:
Bryn highlighted that the group may run into issues over the storage of tools following a complaint by an engineer servicing the boilers. Tools are kept in the boiler room, on the advice of the previous contractor.
Ian highlighted the large cracks that have opened up by the railway before the birdfeeders. They could cause injury to a walker or a dog.
The weekday team highlighted that there was a low level of awareness of who they are and what they do. It was suggested that they could consider wearing branded hi-viz, although it was also pointed out that they were not sure if all the team wanted to wear it.
It was raised, that the Friends group needs its own noticeboards, which are in part necessary to illustrate to people what we have in the park, what we do and how they can get involved.
It was flagged up that the woman’s toilets does not have a loo seat. This needs to be confirmed and if so, the group can pick up with the council.